Invoice Print Layout
You may want to give your invoices a personal touch by including the branding and colours from your company.
In this page you will learn how to:
Access the invoice templates section
Open the Settings page and navigate down to Invoicing >>Invoice print layout >>> Configure :
Select and download your template :
Open it, and you will find the proposed structure for the different sections. Some parts include fixed text, others are flexible and depend on placeholders retrieving information from the platform to print all related information.
Notice that you have an Invoice and a Quote tab, where you can define different variables and texts for each one.
Before you start making changes in your template, it is always a good idea to save a backup copy to recover it later on. You can always recover the sample templates from the link "help with placeholders".
How to modify the template
You can modify all the formatting of your text and placeholders and even add formulas or other Excel elements you may want to include in the invoices/quotes you generate.
Note you can also insert new ones many custom fields you have created at different levels (company, order, project an even job level) by means of these placeholders, which are variable that will print the information required in each case.
You will find a full list with all of them under the "help with placeholders" link.
Learn more on how to use placeholders in the page below:
Upload your template and test it!
Once you are done with your customisations, you can go back to the platform and click on the Add button. Alternatively, you can update an existing template by clicking on the "Edit button".
Please note you will be able to apply specific language formating conventions for numbers and dates when importing the file back in the platform.
As soon as you upload the template, you will be able to test it in the Template testing tool with any existing quote/invoice from any client or supplier.
You can always view the samples in Excel or PDF and get the final print of how the template will look like in your production environment.
Apply a default template to all clients or per client
If you wish to apply this new template as client or supplier default, remember to update the upper part of the platform page, so that this document is borrowed right away when manually creating the templates or from the Invoice production tool.