Export

The Editor lets you export your content so you can share it with other applications, send it to colleagues or stakeholders for review, or work on it offline. This is especially useful when other teams are responsible for generating, reviewing, or validating content outside the Editor. Exported files can later be imported back to update your data with any changes.

Note

Export is currently available for Flex scopes, which are typically used in integrations and string management scenarios. Support for job scopes (used in regular document translation assignments) is planned.

• Export to Excel: download segment data and metadata as an Excel file, with control over which fields and languages to include.

• Export to external file: synchronize your content into an external file format (such as CSV, JSON, XLIFF, or PO) using a template file.

The Export menu in the top menu bar also includes a Create Report option for generating reports.

📷 Screenshot: The Export menu showing Export to Excel, Export to external file, and Create Report.

Export to Excel

Use this option to download your data as an .xlsx file. This is the most common export method when you need to share content with people who do not have access to the Editor, or when you want to review and edit translations in a spreadsheet before importing the file back.

Follow these steps to export to Excel:

1. Click Export in the top menu bar, then select Export to Excel.

2. Under Content selection, choose the scope of the export:

   • Current page: exports only the segments visible on the current grid page.

   • Specific range: exports a range of segments by row number (from/to).

   • Entire dataset: exports all segments matching the current filters.

3. Review the Fields to export list. By default, it includes all fields currently visible in the grid (columns you have added to your view). Use the toggles to include or exclude individual fields. To add more fields, expand the Available fields section and toggle the ones you need.

4. For language fields, you can enable the Read only checkbox next to a language to prevent changes to that column during a future reimport. This is useful when you want reviewers to see the content without being able to modify it.

5. Click Export to download the file.

📷 Screenshot: The Export panel showing content selection options at the top, fields to export with toggles and Read only checkboxes, and available fields below.

The exported .xlsx file is formatted for direct compatibility with the Import Modified File workflow. Each selected field becomes a column in the spreadsheet. You can edit the content in Excel and reimport the file to update your data.

Export to External File

Use this option when you need to synchronize your content into a specific file format. This is useful when working with external tools or teams that require content in a particular format, or when you need to reconstruct a file with the latest translations.

The process works in two steps: you upload a template file that defines the output structure, and then configure how the content is exported into it.

Follow these steps to export to an external file:

1. Click Export in the top menu bar, then select Export to external file.

2. In the Upload step, upload the file you want to synchronize. You can click the upload area or drag and drop a file. Supported formats include .csv, .json, .po, .pot, .text, .txt, .utf8, .utxt, .xls, .xlsb, .xlsm, .xlsx, .xlt, .xltm, .xltx, and .xml.

3. Click Continue to proceed to the Configure step, then set the export options:

   • Select how text will be copied into your file: choose the parser or format to use for the output. Options in the list are set as per file format and project settings configuration (see Document Format Profiles).

   • Select a branch (optional): if your project uses branches, pick the branch whose content you want to export.

   • Choose which content must be handled during export: select Only approved segments to include only confirmed content, or All segments to include everything regardless of approval status.

4. Click Export to generate and download the file.

📷 Screenshot: The External File upload step with drag-and-drop area and supported file extensions.

📷 Screenshot: The Configure step showing format selection, optional branch picker, and content scope options.

Learn More

• Import: Import files to create new content or update existing segments with changes made offline.

• Document Format Profiles: Learn how document format profiles control which parsing rules are used by default for each file type.

• Filters Panel: Narrow down the segments to export using filters.