Filtering and Searching

The Strings Editor includes options for filtering and searching, making it easier to locate and review targeted entries. This is especially helpful when working with large datasets that include multiple languages and metadata fields, or when managing complex workflows and team setups:

The Search bar allows users to quickly find any text within the dataset. It can also be used to filter results by specific string IDs.
The Filters Panel allows project managers to narrow down which segments appear in the grid.

Search Bar

Limit the segments displayed in the grid using one of the following options:

String ID Search. Filter by one or more Specific string IDs.

Keyword Search. Filter by using partially matches to your query in any of the currently visible languages.

Filter options are infinite and can be applied to any field. The following ones are particularly useful:

String ID.
Text values in specific languages or in all languages.
Custom fields in specific languages or in all languages (e.g., Hyperlink fields per language).
Labels in specific languages or in all languages (e.g., Recording - Spanish).

How to Setup a Filter

Filters update in real time, so you can refine the list as you go:

Click the green + Add a filter button.
Choose a field from the dropdown list.
Select a matching condition and value, when required.

The grid will immediately reflect segments that match all active filters.

Managing Filters

Click the trash icon next to a filter to remove it.
Click Clear all to remove all active filters at once.

Filter Match Types (Alphabetical Order)

Filter Type	Match Options	Example Use Case
Bookmark (Language)	`Not set`, `Blue bookmark`, `Red bookmark`	Manage attention markers in review processes
Comments (Language)	`not empty`, `contain text`, `within`, `before`, `after`, `between`, `match category`, `match task`	Search/filter segment comments
Crucial	`Is empty`, `Crucial`, `Crucial / Critical`, `Crucial / Not Critical`, `Not Crucial`	Identify high-priority or mission-critical segments
Edited By (User/Editor)	Specific user names or editor types (e.g. `Human`, `Machine Translation`, etc.)	See who edited content and how
Image Attachment / Media Tag	`is set`, `is not set`	Spot content with/without accompanying images or assets
Label	`is not set`, or select specific labels (e.g., `Title`, `Short Description`, etc.)	Focus on categorized strings
Last Change (Date Fields)	`within last`, `after`, `before`, `between`	Filter by date of last edit
Previously Edited By	`Human`, `Machine Translation`, `Perfect Match`, etc.	Filter by translation origin or method
QA Issues	`has issues`, `has no issues`, `has error issues`, `warning`, `information`, `specific rules issues`	Quality control and validation
Status (Language)	`Neutral`, `Confirmed`, `Error`	Focus on content needing confirmation or review
String ID	`is empty`, `contains`, `starts with`, `ends with`, `matches plain`, `matches wildcards`, `regex`	Locate string IDs by structure or exact name
Text Fields (Language)	`is empty`, `matches plain`, `matches wildcards`, `matches regex`	Find translations by keyword or pattern
Text Length	`Min length`, `Max length`	Find short strings or validate length requirements
Text Revisions	`is empty`, `is not empty`	Identify content that has or has not been revised
Transaction ID	Manual ID entry	Trace activity tied to specific import operations

Note that

Filters are applied in addition to the Search Bar criteria.
Filters are cumulative: all conditions must be met for a segment to be displayed.

✅ Example Scenarios

Use Case	Filter Setup
Show segments where Spanish translation is missing	Text - Spanish `is empty`
View segments with label “Recording ON” in Spanish	Recording - Spanish `is Recording (ON)`
Search for segments with specific string IDs	String ID `matches plain` + enter ID
Match links or formatted content	Use Hyperlink field + `matches regex`

Search Bar

Filter Panel

How to Setup a Filter

Managing Filters

Filter Match Types (Alphabetical Order)

✅ Example Scenarios