Create and Assign Jobs

Jobs are the tasks you assign to suppliers to get a project translated, revised, and delivered. This page shows how to create jobs from your project, choose the approach that fits your content, split a large document across suppliers, and assign and cost the work.

Two ways to create jobs

Open your project and go to the 5. Jobs tab. At the top right you have two entry points:

New workflow: create all the jobs for every step of the project's workflow at once (for example, translation and revision), for the languages you choose. Use this to set up the complete workflow in one action.
New job: create a single job for one task (for example, just translation, or just revision).

Use Expanded view to see more columns, and the All target languages and Jobs - Any status filters to focus the list.

Freelance entrepreneur accounts: you only need to create and assign jobs to yourself if you want to generate invoices in Wordbee. If you do not need invoices, you can translate directly in the Editor without creating jobs.

[Screenshot needed here]

The project's 5. Jobs tab, with the New job and New workflow links (and Expanded view) at the top right.

Choosing how to create your jobs

Before you start, decide the approach that matches your project. The choices you make in the dialogs below follow from these three questions.

A single job or the whole workflow? One language or several?

To create every workflow step at once, use New workflow. To create one task only, use New job.
In either dialog, use Select multiple languages to create the jobs for several target languages in one go, or pick a single target language.

One document per job, several documents per job, or split by task?

In New job, tick the documents to include: every job you create references all the selected documents. Tick one document for one-document jobs, or several to bundle them.
To create separate jobs for different tasks, use Select multiple tasks so each task becomes its own job.

A large document split across parallel jobs?

When one document is too large for a single supplier, split it into up to six jobs that can run in parallel. Use Split a document (in New job) or the Tool: Split 1 document among multiple suppliers link in the documents list. See Splitting a document among several suppliers below.

Creating a single job

Follow these steps to create a job with New job:

On the 5. Jobs tab, select New job.
Set the Task (or use Select multiple tasks), the Source language, and the Target language (or Select multiple languages).
Set a Deadline and add Instructions if needed.
Under Documents, tick the documents to include. Each job you create references all the ticked documents. To divide one large document, use Split a document (see below).
Set Dependencies if this job should wait for another: None, Set manually, or Set automatically.
Fill any custom job fields your platform defines, choose the Reference material view access, and add Internal comments (visible to your company only).
Select OK to create the job.

[Screenshot needed here]

The Create new job(s) dialog: Reference, Task, Source and Target language, Instructions, the Documents list with the "Split a document" tool, and Dependencies.

[Screenshot needed here]

The lower part of the Create new job(s) dialog: custom job fields, Reference material view access, and Internal comments.

Creating all workflow jobs at once

Follow these steps to create the full workflow with New workflow:

On the 5. Jobs tab, select New workflow. The dialog creates all jobs corresponding to the project workflow; select View workflow configuration to review the steps.
Set the Source language and the Target language(s) (use Select multiple languages for several targets).
Under Documents, tick the documents to include.
Choose how deadlines are set: Automatic deadline assignment (the system calculates each job's deadline from the word count and the capacity defined in the workflow settings) or Assign a specific date.
Set an Earliest start (default: immediately), an optional Reference (applied to all jobs), Instructions, and the Reference material access. Fill any custom fields and Internal comments as needed.
Select OK to create every workflow job.

[Screenshot needed here]

The Create new jobs - All workflow steps dialog: Source and Target language(s), the Documents list, Deadline (Automatic assignment or Assign), Earliest start, Reference, and Instructions.

Splitting a document among several suppliers

When you want several suppliers to share one document, split it into up to six jobs.

Follow these steps to split a document:

In New job, tick the document, then select Split a document (or Tool: Split 1 document among multiple suppliers).
Configure the document: choose the task, source and target language, and the portion to assign.
Assign the work: set how many paragraphs each supplier translates, or select Auto Split and choose the number of splits (up to six). Assign a supplier to each Job No.
Review the options: Calculate cost is ticked automatically (untick it to hold the quote), and tick Email job proposals to suppliers to notify them immediately.
Set the Instructions (deadline, reference, file access), then select OK.

Repeat with Create more jobs to split additional documents. Use the attachment icon on a document to add reference files (screenshots, instructions, deliverables) for the team.

[Screenshot needed here]

The split wizard: the document configuration at the top and the Assignments section with paragraph splits, Auto Split, and a supplier assigned to each Job No.

Assigning jobs to suppliers

Follow these steps to assign a job:

On the job row, select Choose supplier (or Select next to a supplier in the list). To check availability, select the calendar icon: it shows worked and non-worked days (including weekends) and the supplier's open jobs.
Tick Calculate cost to compute the cost and send a quote or invoice, and choose whether the supplier can view the cost.
Before you confirm, use the Counts column (between Cost (incl. VAT) and Status) to check each job's volume: select the word-count icon to open the word-count popup (words, characters, segments, pages, and more) without leaving the wizard.
To notify suppliers straight away, tick the boxes in the Propose jobs now row (one checkbox per task type), then select OK.

The cost figures in the popup show "not set" until you confirm the wizard with Calculate cost ticked. The Counts column is visible only to users who can allocate jobs and view costs.

[Screenshot needed here]

The assignment wizard with a supplier selected, the Calculate cost option, and the Counts column open on the word-count popup.

Reviewing job cost

Once a job exists, select the Cost tab to see what it will cost, change file access for individual jobs, view details, and make adjustments.

Learn More

Managing Standard Jobs: Read, track, and manage the jobs after you create them.
Assigning jobs to suppliers: More on choosing and notifying suppliers.
How to find the supplier that best qualifies for a job: Match suppliers to a job by service, language, and availability.