View menu

The View menu lets you change how the Editor displays your segments. The options it offers affect appearance only — they do not change your translations or any segment data. Adjusting them is a per-user preference saved in your browser, so the Editor opens the next time exactly the way you left it.

The View menu currently exposes:

• Whitespace: Show or hide whitespace marks (spaces, tabs, line breaks) in the segment text.

• Labels: Show or hide colored segment labels in the grid rows. Keyboard shortcut Alt+Shift+L.

• Tags: Choose how tags appear in the grid: a short label (Standard) or the actual content shown inline (Inline).

• Reset column widths: Restore column widths to their default sizes after manual resizing.

Whitespace

The Whitespace option shows or hides whitespace marks in the segment text: spaces appear as small dots, tabs as arrows, and line breaks as a return symbol. Use it when you need to verify that whitespace is correctly preserved between source and target, or to spot accidental double spaces.

This is a simple on/off toggle. Click View > Whitespace to switch it.

Labels

The Labels option shows or hides the colored segment labels in the grid rows. Labels are used to categorize segments (for example: "approved", "needs review", "client query"). Hiding them reduces visual noise when you want to focus on the text alone.

This is a simple on/off toggle, with the keyboard shortcut Alt+Shift+L assigned by default. Click View > Labels or press the shortcut to switch it.

Reset column widths

The Reset column widths action restores all grid columns to their default sizes after manual resizing. Useful after experimenting with column widths or when content changes have made the layout uneven.

Click View > Reset column widths to apply. The action is disabled when columns are already at their defaults.

Tags

Translation files often carry tags: placeholder variables, formatting tags, or structural markers from the source document. By default, the Editor shows each tag as a short label that hides its content, and you hover to see what it represents. The Tags submenu lets you change this so the most useful information is visible at a glance.

Inserting tags from the Edit menu

While tag display modes are part of the View menu, you can also insert a tag directly into a segment from the Edit menu, useful when the source contains placeholders, formatting tags, or structural markers that need to be carried over manually.

To insert a tag into a segment:

1. Place your cursor in the target segment where you want the tag to appear.

2. Open the Edit > Tags submenu.

3. Choose the tag you want to insert.

An inserted tag respects the display mode (Standard or Inline) you set under View > Tags.

Choosing a tag display mode

Open View > Tags to switch between the two modes. Hover either entry to read a short description.

Your selection is saved in your browser and applies the next time you open the Editor.

Tag categories

The Editor distinguishes two kinds of tag using different colors. Both colors apply in both modes.

For font styling tags, Standard shows the short code (b, i, u, sub, sup) and Inline shows the full name (Bold, Italic, Underline, Subscript, Superscript). The blue color tells you it is a styling tag and not a placeholder in either mode. In the formats listed under Formats where Inline expands protected text only, font styling stays as a short code, because it is formatting markup rather than protected text.

Supported file formats

Inline mode is most valuable for files where each tag represents a small, readable piece of content (a variable name, a placeholder, an HTML attribute). Office, DTP and binary formats also carry a great deal of formatting markup, so in those formats Inline expands only the tags that protect do-not-translate text, and leaves formatting tags as short labels.

Where Inline works best

If your project uses regex-based markup capture in Do not translate > Words or terms, Inline shows whatever each regex was configured to expose: either the captured text, or the description if one was set.

Formats where Inline expands protected text only

In these formats Inline expands only the tags that protect text set as do not translate: text captured by a Words or terms rule, and text excluded by colour. A manager sets both in the file format configuration, under Do not translate.

Tags that come from the file's own formatting (bold, text boxes, footnotes) stay as a short label, so rows do not become unreadable.

This matters most for pattern-based rules. Words or terms sets the tag name per rule rather than per match, so a rule protecting everything in curly brackets turns {burn}, {firebird} and {Nintendo} into identical x1/, x2/, x3/ labels. Colour-based exclusion always names its tag hidden. Inline prints the captured content into the row instead, so you can read it without hovering each label.

If a manager typed an optional description on a Words or terms rule, Inline shows that description rather than the captured text, so the original stays hidden. Colour-excluded text is truncated to 100 characters before it reaches the Editor.

Learn More

• Quick Toolbar: Insert formatting tags (Bold, Italic, Underline, Subscript, Superscript) and other quick actions while editing.

• Memory Finder Panel: Search translation memories. Memory hits follow the tag display mode you choose in View > Tags, so in Inline mode they show the real tag content.

• Preferences: Configure your Editor settings including keyboard shortcuts, display options, and theme.