A Document Management System or DMS assists with the tracking, management, and storage of documents. The documents are typically organized with software that a user can use to access, change, and centrally store these files. These systems are designed to handle several tedious tasks including:
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Archiving
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Distribution
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Document Creation
One good example is online banking access through a banking website for users to manage and view their monthly statements. DMS is often a term overlapped with CMS (Content Management System): however, a DMS actually functions as a component for Enterprise CMS's. Document Management Systems provide a number of capabilities including:
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Indexing
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Metadata
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Integration
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Validation
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Storage
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Retrieval
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Security
Benefits
A DMS provides versioning control benefits because it manages a record of each version that is created and tracks the history of user changes. A few other benefits include:
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Digital Asset Management
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Document Imaging
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Records Management
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Improved Workflow
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