File Menu

The File menu groups document-wide actions in the Editor: bringing content in, sending it out, delivering your work, previewing the result, generating reports, and rolling back changes.

Export

What you can export depends on what you have open:

• Flex: Export to MS Excel downloads the segments and their metadata as an Excel file. Export to external file writes the translated content into a file format such as JSON, PO, or XML. See Export.

• Jobs and projects: XLIFF / Word / Excel exports a bilingual file to translate or review outside the Editor, for example in another CAT tool. See Working Offline: Export and Import.

• Memories and termbases: XLIFF exports the entries as a bilingual XLIFF file. See Working Offline: Export and Import.

Import

Select Import to bring content back into the Editor:

• Flex: the import wizard opens, where you pick the file and choose how it is merged with existing content. See Import.

• Jobs, projects, memories, and termbases: import a file you exported for offline work. See Working Offline: Export and Import.

Deliver Work

Select Deliver work to manage the final deliverable file for each document and target language you have open. From the dialog you can create the deliverable from the translated segments, upload a file you prepared elsewhere, download it, replace it, or delete it.

When you are working on a single document and language, the dialog opens straight on that deliverable. When several are open, they are listed with their state, Ready or Missing, so you can see at a glance what is still to produce and work through the list.

When the content can no longer be edited, for example once the job is completed or the project is archived, the dialog offers Download only.

Undo

The Undo option rolls back recent changes in the active document and returns it to a previous state. It is a safeguard against accidental edits or incorrect uploads, not a per-keystroke undo of typing.

Choose how far back to go:

Undo by Date

Pick a cutoff date and, optionally, a time. The Editor restores supported values to the state they were in at that moment.

Undo by Transaction ID

Available in Flex only. Pick a specific transaction, such as a previous import or a batch action. The Editor uses the transaction's timestamp as the cutoff and rolls back changes made after it.

What gets restored

For every segment that was modified after the chosen cutoff, the Editor restores:

• Text values

• Text status

• Labels

• Custom fields

Segments that were created entirely after the cutoff are removed.

Lock state is not tracked, so locking or unlocking a segment is not reverted by Undo.

Limitations

If a previous transaction replaced the entire content of the document in one go (a full overwrite), the segments removed by that transaction cannot be restored by Undo. Running Undo across such a transaction can leave the document empty.

Create Preview

Select Create preview to open the preview dialog, where you choose a document and a language, set the options, and generate a preview you can read in the browser or download as the reconstructed file.

For full details, see Preview Panel.

Create Report

Open the Create report dialog to generate a report for the active scope from a preconfigured template. Available templates include Revisions, Post-edits, and the QA Issues Report. Reports are designed for teams with auditing or traceability needs.

For full details, see Creating Reports.

Learn More

• The Editor: Overview of the Editor, its panels, and its workspaces.

• Edit Menu: Edit segment content, tags, and segment properties.

• View Menu: Configure how segments are displayed in the grid.

• Working Offline: Export and Import: Take a job or project out of Wordbee Translator and bring the result back.

• Workspaces: How the Editor adapts based on the current scope.