The Grid

The grid is the core workspace of the Editor. It displays your content in a multi-column layout where source text, translations, and metadata appear side by side. Each row represents a segment, and columns show the source language, target languages, and any additional fields you have enabled. Alongside the grid, the Editor provides a set of side panels that give you access to tools like translation memory lookups, terminology checks, quality assurance, and more. You can open multiple panels at the same time, stack them, or collapse them out of the way.

This page covers some of the main features available in the grid.

Navigating the Grid

The grid supports infinite scroll: segments load continuously as you scroll down, with no page breaks or pagination. New segments are fetched automatically as you approach the bottom of the currently loaded set.

Infinite scroll is enabled by default but can be turned off in Preferences > General > Infinite scroll. When disabled, the grid uses traditional pagination.

The total segment count is displayed in the bottom-right corner of the grid. If you have active filters or a search query, this count reflects only the filtered results.

Working with Panels

The Editor provides a set of side panels that open alongside the grid and give you additional context for the segment you are working on. To open a panel, click its button in the top toolbar or select it from the Panels menu.

You can open multiple panels at the same time. Panels stack vertically on the right side of the grid and can be reordered using the up/down arrows in each panel header. Use the collapse toggle to minimize a panel you want to keep open but out of the way. You can also collapse the entire sidebar to maximize the grid area. The Preview panel can be detached into a separate browser window for multi-monitor setups.

The available panels are: Overview, Fields, Memory Finder, Term Finder, QA, AI, Batch Actions, Preview, and Assets.

For a full description of each panel and how to manage them, see Panels.

Quick Toolbar

The quick toolbar is positioned above the grid and gives you fast access to common editing actions with a single click. Hover over any button to see its name and keyboard shortcut.

The toolbar includes actions such as Undo, Redo, Copy source to target, Copy markup to target, Insert tag, Insert symbol, Toggle whitespace, and Labels. When working with job documents, additional actions appear for text formatting (bold, italic, underline) and splitting or merging segments.

Click the more actions button (three vertical dots) on the right side of the toolbar to access additional operations like setting the translation status, assigning bookmarks, defining character limits, and propagating translations.

For a full reference of every action and its behavior, see Quick Toolbar.

Search Bar

The search bar is located above the grid in the top-right area of the Editor. It lets you quickly narrow down the segments displayed by searching for text or filtering by specific string IDs.

Two search modes are available:

• Keyword Search: finds segments containing partial matches to your query in any of the currently visible languages.

• Key Search: filters by one or more specific string IDs.

For more details on search modes and on the full filtering capabilities, see Filtering and Searching.

Segment Toolbar

The segment toolbar is a compact column displayed next to each language column. Both the source and each target language have their own toolbar. It shows key information at a glance (translation origin, QA issues, character limits) and gives quick access to common actions like locking segments, commenting, and editing with AI assistance.

To show or hide the toolbar, click the toolbar toggle button in the column header for the language you want to adjust. The toolbar state is remembered per language.

The grid with the segment toolbar visible next to both the source and a target column. The toggle button is highlighted in one of the column headers.

For a full reference of every icon and action, see Segment Toolbar.

Sorting Content

You can sort the grid by any language column to organize segments in a way that suits your current task.

To sort by a column:

1. Click the language name in the column header. A dropdown menu appears.

2. Click Sort content and select a sort option from the submenu.

The available options are: A to Z, Z to A, Shorter first, Longer first, Older first, Newer first, and Clear sort.

Only one sort can be active at a time. Sorting applies to the segments currently displayed in the grid.

Viewing Statistics

Each language column provides a quick statistical overview of translation progress: how many segments are empty, how many have been validated, and how many have QA issues. Each metric is clickable and applies the corresponding filter so you can jump straight to the relevant segments.

To view statistics, click the language name in the column header and select Statistics.

The Statistics popup for a language column, showing counts and percentages for empty segments, validated segments, and QA issues.

• Empty segments: Segments where the translation for this language is blank

• Validated segments: Segments with a confirmed (green) status for this language

• QA issues: Segments that have at least one QA issue flagged for this language

Each metric count is clickable when its value is greater than zero. Clicking a count opens the Filters panel and applies a filter matching that metric for the selected language.

Expanding and Collapsing Comments

When comment columns are visible in the grid, you can expand or collapse them to control how much space they use. Collapsed comments show a compact view, while expanded comments display the full content including author, date, and text directly in the grid.

Click the expand/collapse icon located between the comment column headers to toggle between the two views.

The grid with comment columns expanded, showing comment content inline. The collapse toggle icon is visible between the comment column headers.

Document Selector

The top bar of the Editor indicates the current scope type (Project, Job, or Flex) and the document name.

The scope label also includes a clickable link to the job or project: click it to navigate directly to the corresponding page in the TMS.

When the scope contains multiple documents, you can use the document selector dropdown to switch between them or open all documents. For full details, see Document Selector.

The top bar showing different scope types: "Project: EditorLite MVP / demo.docx", "Job: demo.docx", and "Flex: Gaming project 2.wbflex".

Auto-Save

The Editor saves changes automatically. A cloud icon in the top-right corner of the toolbar indicates the current save state: Grey (no pending changes), Orange (saving in progress) and Green (changes saved successfully).

You do not need to take any manual save action. Once the cloud icon turns green, your changes have been stored.

The top-right area of the toolbar showing the cloud save indicator.

Locking Columns

The source column is locked by default to prevent edits. When a column is locked, a lock icon (padlock) appears next to the language name in the column header. If you have the necessary rights, hovering over the column header reveals a toggle to lock or unlock the column. Both source and target columns can be locked.

The source column header showing the lock icon (padlock) and the green toggle in its unlocked state.

Editing Metadata

When metadata columns are visible in the grid (configured via the Fields panel), you can update custom fields, labels, and other segment properties directly in place without leaving the main view.

Follow these steps to edit a metadata field:

1. Click on the metadata cell you want to edit. The cell highlights with a colored border.

2. Make your change. Depending on the field type, you may type text, select a value from a dropdown, toggle a checkbox, paste a URL, or upload an image.

3. Click outside the cell or navigate to another cell. Your change is saved automatically.

A picklist custom field cell in the grid, focused and showing the dropdown with available values.

You can reverse or reapply recent changes using the Undo and Redo buttons in the toolbar, or with the keyboard shortcuts Ctrl+Z and Ctrl+Y (on Mac: Cmd+Z and Cmd+Y).

Editing metadata requires the appropriate access rights. If a field appears read-only, contact your project administrator to verify your permissions.

Preferences

The Editor includes a Preferences dialog where you can configure your workspace. Click the gear icon in the top-right corner of the Editor to open it.

Available settings include:

• Propagation behavior: control how translations are propagated to repeated segments.

• Infinite scroll: toggle between continuous scrolling and pagination.

• Theme: switch between Light mode, Dark mode, or match your browser's setting.

• Keyboard shortcuts: view, customize, and reset shortcuts for all Editor actions.

All preferences are saved per user and remembered across sessions. For full details, see Preferences.

Learn More

• Segment Toolbar: Complete reference for all toolbar icons, indicators, and actions.

• Quick Toolbar: Full reference for all quick toolbar actions and keyboard shortcuts.

• Fields Panel: Choose which columns appear in the grid and save custom presets.

• Filters Panel: Narrow down the segments displayed using filters.

• Document Selector: Switch between documents within your project or job.

• Panels: Open and arrange side panels alongside the grid.

• Preferences: Configure display options, infinite scroll, keyboard shortcuts, and theme.